The HR Department is every company’s welcoming committee. It is crucial to make a very good first impression to all applicants. It’s up to the department to make the workplace pleasant and comfortable enough for the applicants to see themselves in and for the new hires to settle in to. In addition to that, they must be transitioned into the company smoothly by having hassle-free onboarding processes. 

Newly hired employees entail a lot of paperwork for the HR department to process.  All pertinent information must be properly documented.

When It’s All About The Paperwork

HR inevitably deals with a lot of paperwork. Processing hundreds of forms can be very challenging. Fortunately, technology helps a great deal when it comes to getting things done faster in very simple ways.

When looking for new employees, some HR practitioners find skimming through applications and conducting interviews to be the easy (and sometimes fun) parts of the hiring process. Others find signing forms and contracts, and orienting new hires to be tedious, not to mention the fact the need to collect personnel data for the company’s database so they get paid correctly.

Companies have survived doing these traditional methods over the years. However, given the many technological advancements happening every day, it is time to revolutionize outdated processes to keep track with today’s fast paced work environment.

Just imagine how easy it would be for new hires to fill out an information form online at his own convenience..

How Can An Online Form Make Life Easier?

Onboarding new employees is a challenging and critical activity for the HR Department. It’s more than making sure they get oriented and that they can adjust to their new workplace comfortably. Having new hires in the office also means completing paperwork so they get their salary and benefits on time.

Below are the reasons why processing new employees online is better than the traditional onboarding method:

  1. Less Work and Fewer Mistakes

Traditional paper-based onboarding process is a lengthy process and makes one more prone to errors. The long process of manually filling out forms would kill the excitement and productivity of the new employee. If you stick to this practice, it would mean more work and an extended process altogether.

Shifting to online onboarding process will be more efficient for both parties. No need to type the same thing over and over again because data is auto-populated. This only means easier and faster onboarding process and chances of making mistakes would be very slim.

  1. Paperless and Efficient

Forget printing hundreds of pages and sending out copies to different people which will only be buried under piles of other documents or even get lost in transition.

If you process new hires online, you no longer have to collect signed forms because it can be done online as well. All that’s left to do is to send the employee his/her  username and password, and he can accomplish filling out all the necessary information  needed at his/her own pace.  

  1. Less Document Archiving

We’ve prepared a sample employee information form template that you can use as reference . It contains all the basic information you need, plus you can modify it if you need to. Click here for the sample employee information form template.

Keeping hard copies of files can be a total nightmare. Imagine going through each one to make sure they’re updated and arranged correctly.

You can easily look up a file and update it as you please. All files are stored and organized efficiently.

Employee Information Form Template

We’ve prepared a sample employee information form template that you can use as reference . It contains all the basic information you need, plus you can modify it if you need to. Click here for the sample employee information form template.

Does your company have other effective ways of processing new employees? Share your own onboarding process in the comments below.




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